The fate of many projects is sealed before they have even started. Those first few weeks of preparation will determine whether you deliver a risk free result, a painful and stressful output or a complete disaster! So what can you do to maximise the chances of success?
The process of creating the Project Initiation Document (PID) is, I believe, the best way to achieve this. The PID is used within all project methodologies I have experienced over the years and, of course, it is a key part of Prince2. I use a standard template in setting up all projects but I tailor the content dependent on the needs of the business. I do, however, use all of the headings every time because it makes us (i.e. the project team) think through the crucial areas within any project. So what are those headings?
- Project Definition
- Background
- Project Objectives
- Project Deliverables and/or Desired Outcomes
- Project Scope and Exclusions
- Exclusions
- Constraints
- Assumptions
- Interfaces
- Defined Approach
- Initial Business Case
- Project Organisation Structure
- Project Board
- Project Team
- Job Descriptions
- Quality Management
- Configuration Management
- Risk Management
- Communication Management
- Project Plan
- Project Controls
- Tailoring
These headings require more explanation that can be expressed here and it is best done with the project team. However, I hope you can see that by working through these headings, you will be able to identify issues and gaps that need resolving before you embark on your journey.